Events OS · Operations plan
The cable that didn’t come back is on the bill.
Events OS runs a sound and light company from the quote to the money: the programme, the gear held for each show, the crew, sub-hire, and what each job made.
₹2,999 a month or ₹25,000 a year per business · plus a setup fee · website included · Event jobs, warehouse, crew, sub-hire, job profit, billing and website · before applicable GST
Where the day goes wrong, and what Events OS does about it.
Now
Two shows want the same line array on the same Saturday.
With Events OS
Gear is held for each show from load-in to strike. What can’t be covered is listed as short, ready to sub-hire.
Now
Crew find out their call time from a message forwarded three times.
With Events OS
Ask who’s free on WhatsApp, send each person their call sheet, and see who has confirmed.
Now
You find out a show lost money a month after it ended.
With Events OS
Money leaks lists, in rupees, events not invoiced, damage not charged, sub-hire not passed on and prices under your rate card.
How one job runs
- 01
An enquiry with the client’s own list
- 02
A quote with the programme and GST
- 03
Gear held, the short items sub-hired
- 04
Picked, packed, the challan printed
- 05
The show, check-in, the invoice, the job’s profit
What’s in it
Website
A site on <name>.madebysamurai.com or their own domain.
WhatsApp desk
A WhatsApp bot with menus and buttons on live data; anything it can’t do goes to a person.
WhatsApp templates
Messages Meta has approved, so the business can reply to an enquiry or confirm a booking after the 24-hour WhatsApp window. Meta bills each template message to the business.
Google Calendar
Bookings (test drives, pickups and returns, appointments) on the owner’s Google Calendar, and their busy times kept free of bookings.
Online payments
Customers pay online: the booking amount on the website, pay links on WhatsApp and invoices, all to the business’s own UPI ID, with forwarded bank alerts confirming payments. Off, every booking is a request the business confirms, and money is taken in the shop.
Customers and suppliers
Parties with GSTIN, addresses, delivery sites, credit limits and balances.
Inventory and QR tags
Where everything is: places (shops, racks, yards), QR tags on every piece, car and shelf, and scanning to find, move and count.
Warehouse
Warehouses, zones and bins; purchase orders and goods in; pick lists, packing and delivery challans; transfers between warehouses; check-in; scheduled and blind counts; reorder levels per place.
Rentals
Designs and pieces by size, date bookings, pickups, returns and deposits.
Quotes
Quotes for anything the business sells or hires: templates, rate cards, options, GST, approvals, versions and a link the customer accepts.
Events
Event jobs for sound, light, stage and LED: the programme (load-in, setup, rehearsal, show, strike), the gear reserved for it and what’s short, the warehouse getting it ready, job costs and profit.
Crew
Staff, freelancers, drivers and supervisors with their roles, rates and certificates; “are you free?”, slots on events with clash checks, call sheets, check-in from their crew link, timesheets with overtime, and pay runs with TDS and the bank file.
Sub-hire
Gear hired in from other companies for an event: orders from what’s short at the supplier’s own rates, confirmed by the supplier from a link, received and returned with what was short, late or damaged, the bill as the job’s cost, and each supplier’s rating.
Tasks
Tasks with proof (a photo, a scanned tag, being there, the receiver’s name, a reading), “I can’t do this” with a reason, tasks made for getting events ready and back and for counts, late ones going to the supervisor and then the owner, and the owner’s daily summary of what needs them.
Money leaks
Where the business is losing money, in rupees: events not invoiced, overdue invoices, discounts over the line, prices under the rate card, quotes under the margin floor, sub-hire not passed on, quotes left to expire, and gear sitting idle.
GST billing
Tax invoices, credit notes, receipts, e-way bills and the GSTR-1 export.
Books
Double-entry books posted from invoices, receipts, purchases and payments; reports and a Tally export.
Against a typical Odoo setup
- What you payEvents OS₹2,999 a month for the business (event jobs, warehouse, crew, sub-hire, job profit, billing and website), plus GST.Odoo₹760 a month for each person who signs in on Standard, billed yearly, plus GST.
- Setting it upEvents OSThere’s a setup fee. Custom migration, data entry and on-site work are quoted separately.OdooNot in the plan. A partner quotes it: Indian partners publish ₹90,000 to ₹2.75 lakh for a small business.
- Staff on the moveEvents OSDrivers, crew and suppliers work from a link on their own phone. No seat to pay for.OdooEach person who signs in is a paid user.
- WhatsAppEvents OSThe WhatsApp menu bot answers customers from your live stock and prices once connected.OdooOdoo’s WhatsApp app sends messages from approved templates; your team types the replies.
- Your websiteEvents OSA website with your live stock and booking, on your included address. Connecting a domain you own is optional.OdooA website app you or a partner build and keep up.
- Your CAEvents OSGST invoices, GSTR-1 and a Tally export your CA opens as it is.OdooIts own books; getting them into Tally takes a third-party app.
- Running showsEvents OSThe programme (load-in to strike), gear held per show, shortages, sub-hire from supplier links, crew call sheets and job profit.OdooGeneral rental and project apps; event programmes and crew calls are a partner’s custom work.
Odoo’s prices from odoo.com on 30 Oct 2026. More on how we compare with Odoo.
Your numbers
The cost of Events OS against a typical Odoo setup for a business your size, and what it brings back by your own figures.
What it costs
Everyone at a desk or a counter. Drivers and crew use links with us.
Indian partners publish ₹90,000 to ₹2.75 lakh for a small business. Put in a quote you have.
₹25,000 a year per business. Our setup fee isn’t in this figure.
₹90,000 setup, then 10 × ₹760 a person a month (₹580 the first year)
₹2,67,000 less with madebysamurai over 3 years.
Both before 18% GST. Odoo’s prices from odoo.com on 30 Oct 2026, billed yearly.
What it brings back, with your numbers
Nothing here is filled in for you. Put in what you see in your own business; leave out what you don’t know.
Late replies, double bookings, follow-ups missed.
Fill in a line above to see what it brings back.
Questions
Can it quote from a client’s own equipment list?
Yes. Paste or import their list, match it to your gear, and send back a quote with your rates and GST. Systems you build often (a main PA, a stage package) go in as one line with their parts underneath.
What happens when we’re short of gear?
The show is still booked and the shortfall is listed. Raise a sub-hire order from it at the supplier’s rate; they confirm from a link and the cost lands on the job.
Do freelancers need a login?
No. Each person gets their own link for the call sheet, check-in and their tasks.