Car Rental OS · Stock and trips plan
The Thar came back with 120 extra km. It’s on the bill.
Car Rental OS runs a fleet for self-drive and chauffeur trips: permits and papers, the licence check, photos at hand-over, km and fuel, and fines after the return.
₹2,499 a month or ₹21,000 a year per business · plus a setup fee · website included · Car dealers, car rental and phone shops, with billing, books and website · before applicable GST
Where the day goes wrong, and what Car Rental OS does about it.
Now
A PUC runs out while the car is on a trip.
With Car Rental OS
Every car’s insurance, PUC, fitness and permit dates, with a warning before each runs out.
Now
The deposit goes back, then the traffic fine arrives.
With Car Rental OS
Extra km, fuel, late hours, damage and fines are added at return and settled against the deposit.
Now
A family books for the weekend on WhatsApp at midnight.
With Car Rental OS
The menu bot shows the cars free for their dates and takes the advance by UPI.
How one job runs
- 01
A booking on WhatsApp or your website
- 02
The advance paid by UPI
- 03
Hand-over: licence, odometer, fuel, photos
- 04
The return: km, fuel, damage
- 05
Fines added, the deposit settled, the GST invoice
What’s in it
Website
A site on <name>.madebysamurai.com or their own domain.
WhatsApp desk
A WhatsApp bot with menus and buttons on live data; anything it can’t do goes to a person.
WhatsApp templates
Messages Meta has approved, so the business can reply to an enquiry or confirm a booking after the 24-hour WhatsApp window. Meta bills each template message to the business.
Google Calendar
Bookings (test drives, pickups and returns, appointments) on the owner’s Google Calendar, and their busy times kept free of bookings.
Rentals
Designs and pieces by size, date bookings, pickups, returns and deposits.
Car rental
A fleet of cars for self-drive or with a chauffeur: permits and papers, km and fuel, the licence check, hand-over photos, and fines after the return.
Quotes
Quotes for anything the business sells or hires: templates, rate cards, options, GST, approvals, versions and a link the customer accepts.
GST billing
Tax invoices, credit notes, receipts, e-way bills and the GSTR-1 export.
Books
Double-entry books posted from invoices, receipts, purchases and payments; reports and a Tally export.
Against a typical Odoo setup
- What you payCar Rental OS₹2,499 a month for the business (car dealers, car rental and phone shops, with billing, books and website), plus GST.Odoo₹760 a month for each person who signs in on Standard, billed yearly, plus GST.
- Setting it upCar Rental OSThere’s a setup fee. Custom migration, data entry and on-site work are quoted separately.OdooNot in the plan. A partner quotes it: Indian partners publish ₹90,000 to ₹2.75 lakh for a small business.
- Staff on the moveCar Rental OSDrivers, crew and suppliers work from a link on their own phone. No seat to pay for.OdooEach person who signs in is a paid user.
- WhatsAppCar Rental OSThe WhatsApp menu bot answers customers from your live stock and prices once connected.OdooOdoo’s WhatsApp app sends messages from approved templates; your team types the replies.
- Your websiteCar Rental OSA website with your live stock and booking, on your included address. Connecting a domain you own is optional.OdooA website app you or a partner build and keep up.
- Your CACar Rental OSGST invoices, GSTR-1 and a Tally export your CA opens as it is.OdooIts own books; getting them into Tally takes a third-party app.
- Running a fleetCar Rental OSPermits per car, papers with expiry warnings, the licence check, hand-over photos, km and fuel, chauffeurs and fines after the return.OdooIts fleet app tracks company cars; renting them out is a partner’s setup.
Odoo’s prices from odoo.com on 30 Oct 2026. More on how we compare with Odoo.
Your numbers
The cost of Car Rental OS against a typical Odoo setup for a business your size, and what it brings back by your own figures.
What it costs
Everyone at a desk or a counter. Drivers and crew use links with us.
Indian partners publish ₹90,000 to ₹2.75 lakh for a small business. Put in a quote you have.
₹21,000 a year per business. Our setup fee isn’t in this figure.
₹90,000 setup, then 6 × ₹760 a person a month (₹580 the first year)
₹1,78,200 less with madebysamurai over 3 years.
Both before 18% GST. Odoo’s prices from odoo.com on 30 Oct 2026, billed yearly.
What it brings back, with your numbers
Nothing here is filled in for you. Put in what you see in your own business; leave out what you don’t know.
Late replies, double bookings, follow-ups missed.
Fill in a line above to see what it brings back.
Questions
Can I run self-drive and chauffeur trips?
Yes. Each car carries the permits you hold for it, and it can only be booked the way its permit allows.
What does the customer sign at hand-over?
They accept the safe-driving undertaking on the phone at hand-over, after the licence is checked and the photos are taken.
Can I add a fine after the car is back?
Yes. Fines can be added after the return and settled against the deposit or billed to the customer.